Minutes of meeting

Date of Meeting:        18-3-2013

Time of Meeting:       3:00 pm

Venue:                       F16 classroom HCT

Meeting Participants:

H00254759    Mr. Abdul Rahman Al Zaabi as Chairman.

H00213881    Mr. Salem Al Shehhi as minutes taker, Secretary.

S960003762   Mr. Faisal Al Hosani as Participant.

Venue preparation:

Square table & 3 chairs.

A4 white paper for notes.

Agenda: Identify the traffic & car parking problems to find suitable solutions.

1- Using an idea of first come first served.

2-Opportunity for investments

3-Long term solution.

By going through the items of the agenda we will establish not just possible solutions but solutions which we feel will be viable.  We will discuss how we are going to solve the issue theoretically and practically by introducing ideas such as using the idea of first come first serve. By the conclusion of this meeting, we should have in place sufficient agreed proposals to make recommendations.

The problem:

v Mr. Abdulrahman received many complains regarding the car parking listed as follows:

·      Both morning and afternoon students complained of lack space.

·      Many students raised the issue of incorrect parking.

·      One of the afternoon students complained with regard to blocking the entrance by some careless drivers.

v Solutions:

·      Divided into 2 solutions:

A.     Short term and fast action.

§  Fast, easy and NO cost.

       -  Clarified by first come first served. The earliest you come the better parking spot you get.      
          The later you come the harder it is to find a parking space.

       -   A daily appearance of a police petrol to enforce the traffic regulations and to implement the   
          traffic rules or they also can fine the offenders.

B.     Long term business opportunity:

1.     Rent half of the parking area to a valet parking company for either monthly or annual rent.

2.     Building a malty floors parking building by two options:

       -  Ministry of High Education as sponsor by increasing the budget.

       -  Students as shareholders of the project with annual bonus.

v Recommendations:

1-    A letter with the proposal to the Ministry of Higher Education to sponsor the parking building or  to   approve the shareholding idea.

2-    In case of rejection from the Ministry of Higher Education a new meeting will be held on 2-4-2013 to discuss the status.